You want your event to be perfect for you, whether it is your wedding; a party; another celebration or a corporate event. Hopefully your suppliers will want the same as you!
Choosing your suppliers is going to be one of the most important aspects of any event.
There will be a huge range so we’re not going to list every one separately as what suppliers you have will depend on your event. Here are a few things to think about:
Firstly – are they local to your venue? The venue is, usually, unmoveable once you have booked it, so it is from there that you need to choose suppliers. The nearer they are, the easier it will be for them to get to the site. Check if they have any restrictions on the venue distance – some will only work within a specific area or mileage from their base, which is understandable.
If they are local, have they worked at this venue in the past? If they have, that’s really useful. They will know the venue manager, understand access and the layout and may have an idea of how the timings of events there usually work.
Secondly – how do you feel when you are with your supplier? Do they make you feel comfortable? Happy? Confident? Do you generally feel as if they are “on your wavelength”? This is really important, as you will be trusting them to produce the goods to your specification. You need to feel sure they are the right supplier for you and this generally comes down to personal relationships.
Ask around, ask other suppliers – particularly the venue and tipi hire – if they have worked with these suppliers before and what they were like. Take this opportunity to see if there are any partner arrangements for your venue.
Read their reviews – you can probably ignore the odd one star comment if it really is out of place, but get a feel for what people say about the suppliers. Does this match your expectations?
Consider if the supplier is really listening to you and taking your ideas and requests and developing them. This is what they should be doing, not trying to push you into something different. Of course, you may not know what you want. In this case, let the supplier use their creative flair and experience to give you ideas – let’s face it, we’re not all creative, it would be a strange world if we were all the same!
Most suppliers will give you examples of their previous work and, in some cases, you may be able to speak to previous customers. We are all busy people so choose carefully which suppliers you decide to take up on this offer.
You will quite soon get a feel for how flexible your suppliers are. While there is, of course, a limit to how much any business can be flexible there should be give and take in the supplier relationship as this will help things run smoothly. You need to know that, should anything change – or, heaven forbid, go wrong – they have the mind-set to do what they can to help get you back on track.
Check their insurance. They should have insurance for their offering, and they may also have public liability insurance as well. Be sure to ask and see the policy to check it covers what you expect. At the very least, they should have a way to provide for your event if they are not able to for some reason. Also think about whether you want to get event insurance yourselves.
Keep in contact with your suppliers, check and double check they have the right dates, times and access arrangements. If one of your suppliers is a wedding planner however, you can probably leave some of this to them!
Happy supplier organising!
Thanks for reading from all of us at The Natural Tent Company.
Looking for a tipi hire company?
The Natural Tent Company is an award-winning and trusted tipi hire company based in Hertfordshire. We work on a ‘price you see is the price you pay’ basis with tipi packages starting from just £1,600. Our Celebration and Premium packages come with flooring, lighting and furniture as standard, to help you create your unforgettable event. Every price you see is inclusive of VAT, damage waivers and 30 miles delivery. We make tipi event hire easy with our £500 ‘save-the-date’ deposit. Get in touch with us for more information and expert advice.